Church Payroll Services Church Plus System

Ensure you have accurate Social Security numbers, tax forms (such as W-4s or ministerial exemption affidavits), direct deposit details, benefit QuickBooks ProAdvisor enrollments, and housing allowance agreements. Any discrepancies in this data can lead to setup errors, so investing time in reviewing the information is crucial. Choose an implementation period during a low-activity season to allow staff to train, test, and transition without the added pressure of year-end reporting, budget meetings, or major holidays.

Is a church exempt from FUTA Federal Unemployment Tax?

We will then provide a PDF file of checks to be printed on your best payroll service for churches check stock in your office. In this way, you maintain control over the issuance of checks and retain the ability to issue manual checks, if needed. Use our mobile app and employee self-service tools to keep your ministry team connected.

Guides & Services

By using specialized payroll software, churches can streamline their payroll process, minimize errors, and maintain accurate records that satisfy tax authorities and internal audits. To sum it up, church payroll services can be a bit different than regular business payroll, due to tax exemptions and other factors. The five companies listed above are all highly rated and offer excellent customer service. If you’re looking for payroll software that will make your life easier, any of these providers would be a great choice, but please be sure to do your due diligence and research to ensure the company meets all your needs. We love churches, church staff, and church missions, and we want to help make everything your church is doing as effective as possible.

• Online donation forms are customizable, mobile-friendly forms that can be seen in tools like Aplos that equip donors with the possibility to give directly from their computer or mobile device.
• Automatically categorize bank transactions with improved matching for payees, accounts, and classes, limit data entry with batch editing, and quickly review and resolve discrepancies.
• SurePayroll caters well to churches looking for flexible payroll options that fit tight budgets without sacrificing essential features.
• Ready access to payroll reports, tax forms, and payment confirmations supports transparency and accountability—both critical for nonprofit organizations that depend on donor trust.
• And with 30+ years of experience, we get things right when it comes to tax withholdings, payments, and filing FUTA exemptions.

QuickBooks Payroll: Best for Churches Already Using QuickBooks Accounting

Ready access to payroll reports, tax forms, and payment confirmations supports transparency and accountability—both critical for nonprofit organizations that depend on donor trust. Beyond compliance, payroll software frees administrative staff from repetitive manual tasks such as calculating taxes, issuing payments, and preparing reports. This efficiency allows church leaders to focus more on ministry work and less on paperwork. Yes, most churches and religious organizations are exempt from the Federal Unemployment Tax Act FUTA.

CONTROLLER SERVICES

With powerful features and financial tools to help you grow, there are plenty of reasons to choose QuickBooks for church payroll and beyond. No, the church is not required to withhold federal income tax from a minister’s paycheck. The minister is considered personally responsible for paying their own taxes. However, a minister may elect to have the church voluntarily withhold federal and state income tax by completing a Form W-4, which is a common practice to avoid large tax bills at the end of the year. If your primary concern is having a specialist looking over your shoulder to ensure every single nuance of ministry tax law is followed, MinistryWorks is the way to go.

Payroll Services for Churches

A dedicated representative, as well as employer ID and tax set-up assistance, are top criteria. Sometimes, churches are on the lookout for HR advising and online resources or how-to guides. All organizations and businesses, including churches, need to file 1099s to inform the IRS about the income showing on the recipients’ income tax returns. The church is considered a reporting entity in this regard, much like any other business. OnPay is the best church payroll software for administrators who are looking for powerful system permissions to delegate HR and payroll tasks.

• Aplos allows you to track donors, manage donations, allocate income and expenses, and the robust reporting capability lets you track donations with giving statements, budgets, funds by project, campaign, or department.
• We offers an easy online tax and payroll management for churches with 1 employee to 200 employees that specifically meets the requirements of religious organizations.
• Failure to comply can result in fines, interest charges, or audits, which drain valuable resources and distract from the ministry’s core mission.
• The fund accounting software provides a general ledger, projects, grants, accounts payable and receivable, fixed assets, banking, and more.
• Church payroll has unique laws, benefits, and exemptions that make it different from traditional corporate payroll.

Automates routine payroll tasks, freeing up HR to focus on strategic initiatives. Employees can view their pay details and benefits online, improving transparency and satisfaction. Keep accurate track of stock levels with Xero’s inventory software, where you can also populate invoices and orders with items you buy and sell. Please contact us for more information on the many time saving solutions we have available to you. We work with every client to tailor your payroll petty cash needs and streamline the process as much as possible.